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Privacy & Cookie Notice

Legal Notice

This website is operated by remynd NV, a company incorporated under Belgian law with its registered office at Gaston Geenslaan 1, 3001 Leuven, Belgium. All content on www.remynd.com is owned or managed by remynd NV (“remynd”, “we”) and is protected by European copyright laws.

All content on this website—text, images, graphics, logos, and more— is property of remynd or is used with permission and is protected by applicable intellectual property laws. You may view or download content for personal, non-commercial use only. Any other use, including reproduction, modification distribution, or replication is prohibited without our prior written consent. All trademarks, trade names, and product designs on this site are property of remynd or their respective owners. Use of these without prior written permission is prohibited.

The information provided on this website is for general informational purposes only. We strive to keep it accurate and up to date, but we can’t guarantee that everything is always correct, current, or complete. remynd makes no warranties or representations regarding the completeness, accuracy, or reliability of the information. remynd is not responsible for any damage or issues that might come from using—or not being able to use—this site, or from relying on the information here.

This website may link to other websites for your convenience, but remynd is not responsible for the content or availability of these external sites and any liability for any information, products, or services offered on these sites.

Any personal information collected through this site is handled according to our Privacy & Cookie Policy. By using this site, you agree to the terms of our Privacy & Cookie Policy.

Questions about this notice? Feel free to contact us at info@remynd.com

Summary: 2-Minute-Read

We take our obligation to protect your privacy seriously.

That is why we provide you with this 2-minute summary, containing the necessary information on how we process your Personal Data.

 

What you should know:

First of all: you always remain in control of your data.

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To whom does this Privacy Notice apply?

This notice applies to any person whose Personal Data we may collect, use, share or otherwise process, and in particular:

  • Visitors and users of the Website (www.remynd.com);

  • (Representatives of) business partners working with remynd in connection with remynd 's business activities;

  • (Representatives of) suppliers of goods or services, IT-suppliers, consultants, lawyers, accountants and other third parties in contact with remynd;

  • All Other Persons from whom remynd may process Personal Data.

 

What information do we collect about you?

  • When you contact us or enter into a contract with us as a (prospective) business partner or supplier, we may collect and process your contact data (such as your (employer/company) name, e-mail address or telephone number); financial data (such as bank account numbers and transaction details) and contractual data (such as the date and type of our agreement).

  • By applying for a position at remynd, we collect the information you provide to us, such as identification details, CV and cover letter.

  • If you contact us through any medium, we collect information about the communication you have had with remynd, including content and technical data.

  • Finally, we use cookies to collect information about your use of our Website.

 

Why do we collect this information?

  • To respond to your questions or messages.

  • To detect, prevent and address technical issues.

  • To establish and/or maintain our contractual relationship.

  • To provide you with requested information and carry out our business activities.

  • To evaluate your job application.

  • Finally, to offer and improve our Website.

 

Who has access to your data?

  • Only that part of remynd’s team that needs your data for its operations has access to your information.

  • Furthermore, we use some suppliers and service providers, such as, but not limited to, those offering computer security services, digital solutions and web hosting services. These parties are required by law to ensure your privacy at all times and will only process personal data in accordance with our purposes.

  • Finally, a third party may be commissioned to process personal data. However, they can only do so for the abovementioned purposes, on our behalf and after signing a data processing agreement.

 

What are you in control of?

  • You can ask us to change or delete your data at any time. To do so, please send us an e-mail to info@remynd.com and follow the procedure described in our full Privacy Notice under article 5.7.

  • You can also request a copy of all the information we have collected about you at any time by sending an e-mail to the same address.

 

What do we do to protect your data?

  • We adopted the required safety measures on a technical and an organizational level.

  • Your data is stored on high-security servers within the European Union.

  • In order to improve our services, remynd may use the data you provided. However, at all times, remynd shall use this data in a GDPR-compliant form, using state of the art software and solutions.

  • We have implemented internal procedures to ensure the confidentiality of our IT-infrastructure and to make sure it is managed responsibly.

 

If you want to know more: we invite you to read our entire Privacy Notice below, which explains everything in further detail.

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Privacy & Cookie Notice

ARTICLE 1 - GENERAL 

1.1 remynd NV, (hereinafter "we", "us", "our" or "remynd"), with its registered office at Gaston Geenslaan 1, 3001 Leuven, Belgium and registered with the Crossroads Bank for Enterprises under enterprise number BE0476.910.101, assumes responsibility for the processing of your Personal Data as "Controller", including the use of the Website (www.remynd.com) (hereinafter “Website”).

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1.2 In our Privacy Notice, “Personal Data” means any information relating to an identified or identifiable natural person. We may collect, use, share or otherwise process Personal Data of individuals belonging to the following categories:
 

i) Visitors and users of the Website (www.remynd.com) (hereinafter "Visitors");

ii) (Representatives of) Business Partners working with remynd in the context of its business activities (hereinafter "Business Partners");

iii) (Representatives of) Suppliers of goods or services, including IT Suppliers, consultants, lawyers, accountants and other third parties working with remynd (hereinafter "Suppliers");

iv) Applicants applying for a position at remynd (hereinafter "Applicants");

v) All Other Persons from whom remynd may process Personal Data (hereinafter "Other Persons").

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ARTICLE 2 – CATEGORIES OF PERSONAL DATA PROCESSED

For the purposes outlined in Article 3, remynd may process the following categories of your Personal Data (Relevant Data Subjects, What, Context):

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Category 1

(Professional) identification and contact data

  • All persons contacting remynd through communication channels.

  • First name, surname, phone number, e-mail address, address and country.

  • By contacting us, via phone, e-mail or any other communication channel.

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Category 2

Contractual data (to the extent that it constitutes Personal Data)

  • All persons commiting to a contractual relationship with remynd.

  • Data relating to agreements you have entered or will enter into with remynd.

  • By (considering) entering into an agreement with us.

 

Category 3

Data relating to you as an Applicant

  • Applicants at remynd: Applicants applying for a position within remynd

  • First name, surname, phone number, e-mail address, address and country; Your CV (work experience, education, hobbies, language skills, knowledge of skills, etc.).

  • This data will be processed by us if you wish to apply for a position at remynd through applications@remynd.com.

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Category 4

Information about your visit and use of our Website

  • Visitors and users of the Website.

  • See Article 9 - Cookies

  • By setting cookies (see Article 9 - Cookies)

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Personal Data provided by you for the participation in clinical studies will not be processed or stored by remynd. Such data will be immediately deleted and not shared with third parties, in accordance with applicable data protection laws and regulations.

ARTICLE 3 - LEGAL BASIS AND PURPOSE OF PROCESSING

3.1 GENERAL PURPOSES

We only process your Personal Data when we have a specific purpose and lawful basis to do so. Furthermore, we only process what is relevant for the pursuit of each specific purpose, in particular:

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Category 1

(Professional) identification and contact data

  • Legal basis:

    • Necessary for the performance of a contract (Art 6.1, b) GDPR) or​

    • Our legitimate interests (Art 6.1, f) GDPR) or

    • Your consent (Art 6.1, a) GDPR)

  • Purpose:​

    • We may process your (professional) identification and contact data set out in Category 1 to provide our services, conduct our business activities, manage the contractual relationship we may have with you, deliver our products in case of a purchase on our Website, answer your queries, provide information, advise you on our products/services, etc. We will initially process this data on the basis of Article 6.1(b) GDPR. However, if the processing cannot be considered necessary for the performance of a contract, we will base our processing on our legitimate interests, for which we have carried out a balancing test. If we cannot rely on our legitimate interests, we will ask for your consent to process the data.

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Category 2

Contractual data (to the extent that it constitutes Personal Data)

  • Legal basis:

    • Necessary for the performance of a contract (Art 6.1, b) GDPR)​

  • Purpose:​

    • We may process your contractual data set out in Category 2 to manage the commercial and contractual relationship we (will) have with you (e.g. for payment and billing purposes).​

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Category 3

Data relating to you as an Applicant

  • Legal basis:

    • Your consent (Art 6.1, a) GDPR) or​​

    • Necessary for the performance of a contract (Art 6.1, b) GDPR) or

    • Our legitimate interests (Art 6.1, f) GDPR)

  • Purpose​

    • Application data is processed to evaluate your application, implement our recruitment policy and improve our recruitment policy/selection procedure. If you have sent us your CV or application data, you give us permission to process it in order to handle your application (whether unsolicited or not). Depending on the specific circumstances, some of the processing activities carried out in the context of evaluating and processing your application may be necessary for the performance of the contract we are considering entering into with you. Others will be necessary for the purposes of our legitimate interests in improving our recruitment policy and process.

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Category 4

Information about your visit and use of our Website

  • Legal basis:

    • Your consent (Art 6.1, a) GDPR) or​​​​

    • Our legitimate interests (Art 6.1, f) GDPR)

  • Purpose:​

    • We may process information about your visit and use of our Website set out in Category 4 to:

      • facilitate the availability and use of the Website;

      • analyze, adapt and improve the content of the Website;

      • personalize your experience on the Website;

      • etc.

    • We base this processing on your consent. For processing activities for which we have carried out a balancing test that showed that our legitimate interests outweigh your interests, we base ourselves on Article 6.1(f) of the GDPR.

    • For more information, we refer to Article 9 – Cookies.

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3.2 TRANSFER TO THIRD PARTIES

We treat your Personal Data as confidential information and will not disclose or communicate them to third parties under any condition or for any purpose other than those specified in this Privacy Notice, or under the conditions in which the law requires us to do so.

We may disclose your Personal Data to third parties to the extent that this is necessary to be able to carry out our business activities, including but not limited to suppliers and service providers that offer services related to IT-support, hosting, computer security or other specific services. In any case, these third parties will not disclose your Personal Data to other third parties, except in the following situations:

  • the communication of your Personal Data by such third parties to their suppliers or subcontractors is necessary to be able to carry out our business activities;

  • such third parties are obliged by applicable law or regulations to communicate certain information or documents to the competent authorities.

In the event that remynd may transfer your data outside the European Economic Area (EEA), to a country that, if applicable, may not guarantee an adequate level of personal data protection, appropriate safeguards are ensured to guarantee that your rights are respected by the data recipient outside the EEA.

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3.3 LEGAL REQUIREMENTS

In extraordinary circumstances it may occur that we are obliged to transfer your Personal Data following a court order, or in order to comply with imperative laws and/or regulations. We will, if reasonably possible, try to inform you beforehand, unless revealing this information is subject to legal constraints.

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ARTICLE 4 - DURATION OF THE PROCESSING

4.1 RETENTION PERIODS

We will store your Personal Data for the duration necessary to achieve the purposes listed in Article 3 of this Privacy Notice, including for as long as this is necessary for the contractual relationship between you and remynd.

We may also store your Personal Data in order to comply with applicable laws or as part of legal requirements, including storage obligations after the termination of the contractual relationship between you and remynd. Therefore, the retention periods mentioned below shall not apply where we are legally obliged to store your Personal Data for shorter or longer periods of time, including by applicable statutes of limitation for invoicing, payment, accounting, tax and regulatory compliance. 

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Category 1

(Professional) identification and contact data

Your Personal Data contained in Category 1 will be retained for as long as necessary to communicate with you, i.e. never longer than two (2) years after the first request or contact.

In case of a contractual relationship, we will not retain your identification data for longer than necessary for the purposes set out in this Privacy Notice, which may be up to seven (7) years after the end of the contractual relationship.

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Category 2

Contractual data (to the extent that it constitutes Personal Data)

Your Personal Data contained in Category 2 will be retained for as long as necessary for the purposes set out in this Privacy Notice, i.e. during the entire period of the contractual relationship and for seven (7) years after the end of the contractual relationship.

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Category 3

Data relating to you as an Applicant

Your Personal Data in Category 3 will be retained for as long as necessary to communicate with you, i.e. never longer than two (2) years after the initial request or contact. 

In the case of a contractual relationship, we will not retain your identification data for longer than is necessary for the purposes set out in this Privacy Statement, which may be up to ten (10) years after the end of the contractual relationship.

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Category 4

Information about your visit and use of our Website

​With regard to cookies, we refer to Article 9 – Cookies.

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Personal Data provided by you for the participation in clinical studies will not be processed or stored by remynd. Such data will be immediately deleted and not shared with third parties, in accordance with applicable data protection laws and regulations.

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ARTICLE 5 - YOUR RIGHTS

You are under no legal or contractual obligation to provide your Personal Data. You retain the right to refuse its processing at any time. However, it should be noted that certain functionalities of the Website may be impaired or unavailable as a consequence.

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5.1 Right of access and right to obtain a copy

At any time, you have the right to request access to your Personal Data, as well as to be informed about the purpose of the processing.

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5.2 Right to rectification, erasure or restriction

You always have the right to ask to rectify your Personal Data when you think it is inaccurate.

You can also request the processing of your Personal Data to be restricted if you think that your data is inaccurate, and you subsequently have made notification of this.

In addition, you have the right to ask to erase your Personal Data in as far it is not possible to anonymize it.

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5.3 Right to object

You have the right to object to the processing of your Personal Data when you have and provide serious and legitimate reasons to do so.

You also have the right to object to the use of your Personal Data for direct marketing purposes. In such case, you do not need to provide a specific reasoning for your objection.

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5.4 Right to data portability

You have the right to obtain your Personal Data in a structured, commonly used format and/or to transfer this data to another data controller.

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5.5 Right to withdraw consent

When the processing of your Personal Data is based on your prior (explicit) consent, you have the right to withdraw this consent at any time. 

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5.6 Exercising your rights

You can exercise your rights by contacting us with a copy of the essential parts of your ID, such as name and date of birth, as attachment:

Either through e-mail to: info@remynd.com

Or via ordinary mail to: Gaston Geenslaan 1, 3001 Leuven, Belgium

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5.7 Right to file a complaint:

You have the right to file a complaint with remynd’s supervising Data Protection Authority:

Autorité de la protection des données - Gegevensbeschermingsautoriteit (APD -  GBA)

Address: Drukpersstraat 35, 1000 Brussels, Belgium

Tel: +32 (0)2 274 48 00

Fax: +32 (0)2 274 48 35

E-mail: contact@apd-gba.be 

 

This is without prejudice to proceedings before the civil courts. If you are from an EU Member State other than Belgium, you may also file a complaint with your national data protection authority (a list of the data protection authority for each EU-member state can be found here: https://www.edpb.europa.eu/about-edpb/about-edpb/members_en).

If you have suffered damage as a result of the processing of your Personal Data, you may file a claim for compensation.

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ARTICLE 6 - SECURITY AND CONFIDENTIALITY

We have adopted security measures which are suited on a technical, organizational and physical level to avoid the destruction, the loss, the forgery, the adjustment, the non-authorized access or the accidental disclosure of your Personal Data to a third party, as well as the non-authorized processing of these data.

Nevertheless, should these events still occur and affect your Personal Data, we will inform you of the breach without undue delay, including a summary description of the potential impact and a recommendation on measures to mitigate the possible adverse effects of the breach.

We shall not be liable in any way for direct or indirect damages caused by a wrongfully or improper use of the Personal Data by a third party.

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ARTICLE 7 - AMENDMENTS TO THE PRIVACY NOTICE

We reserve the right to amend or modify the Privacy Notice at any time to reflect changes in our practices related to the processing of your personal data or amendments to applicable legislation. Any changes or updates will be communicated through the Website.

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ARTICLE 8 - APPLICABLE LAW AND JURISDICTION

This Privacy Notice is managed, interpreted and executed in accordance with Belgian law which exclusively applies to every potential dispute.

The courts of Leuven have exclusive jurisdiction to settle any dispute arising out of or in connection to the interpretation or execution of the present Privacy Notice.

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ARTICLE 9 - COOKIES

9.1 What are cookies and why do we use them?

A "cookie" is a small file sent by remynd’s server and placed on your computer's hard drive. The information stored on these cookies can only be read by remynd and only for the duration of the visit to the Website.

Our Website uses cookies and similar technologies to distinguish your preferences for use from those of other users of our Website. The cookies we use are safe and help us to provide you with a better user experience when you visit our Website.

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9.2 Types of cookies

There are many different cookies that can be distinguished according to functionality, origin or storage period. Below we provide a general description of the types of cookies relevant in the context of a website. In article 9.3, a detailed overview is given of the specific cookies that are used on our Website.

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Essential/Strictly necessary cookies:

These cookies are necessary for a website to function and cannot be disabled. They are usually set only in response to actions you have taken, such as setting your privacy preferences, logging in or filling out forms. They are necessary for good communication and facilitate navigation (e.g. returning to a previous page, etc.).

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Functional cookies:

These cookies increase the user-friendliness of a website by remembering your choices (e.g. language preferences) and offer improved functionality and personalisation to the visitor. These cookies ensure that certain settings are personalised at your request. If you do not accept these cookies, this may affect the performance and functionality of a website and may restrict access to content on said website. These cookies can be set by the website provider or by external providers whose services the website provider has added to the website.

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Performance/Analytic cookies:

These cookies collect information about the use of a website such as the number of visitors, the time visitors spend on a web page and any error messages. They help a website provider to improve the performance of a website.  These cookies do not identify you as an individual.

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Targeting/Advertising cookies:

These cookies are used to deliver content that is more relevant to you. They can be used to deliver targeted ads or to reduce the number of times you see an ad. They also help measure the effectiveness of advertising campaigns on a website. These cookies may be used to remember websites you have visited and may share this information with other parties, including advertisers. These cookies can also be set by advertising partners through the particular website. They may be used by those companies to create a profile of your interests and show you relevant advertisements on other sites.

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First & Third party cookies:

First party cookies are cookies that are sent from servers or domains of the website provider, from where the requested service is offered.

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Third party cookies are cookies that are sent to your browser from a server or domain that is not managed by the website provider, but by a cooperating organisation. Only these third parties have access to these cookies and the information collected by the cookie. If you would like to know more about these cookies, we refer you to the cookie notice these parties offer on their respective websites. Please note that we have no influence on the content of this notice or on the content of these third party cookies

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9.3 Overview of cookies

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First Party Cookies (Type, Description, Retention Period)

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Domain: www.remynd.com

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Usercentrics for Wix:

  • Essential

  • This is a consent management service. Usercentrics for Wix is used on the website as a processor for the purpose of consent management.

  • The consent data (given consent and revocation of consent) are stored for one year. The data will then be deleted immediately.

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WIX:

  • Essential

  • This is website content creating and analysis service.

  • The data will be deleted as soon as they are no longer needed for the processing purposes

ssr-caching:

  • Essential

  • Indicates how a site was rendered.

  • The cookie will expire after 11 seconds.

XSRF-TOKEN:

  • Essential

  • This cookie is written to help with site security in preventing Cross-Site Request Forgery attacks.

  • The data will be deleted as soon as they are no longer needed for the processing purposes.

hs:

  • Essential

  • Used for security reasons.

  • The data will be deleted as soon as they are no longer needed for the processing purposes

svSession:

  • Targeting

  • Identifies unique visitors and tracks a visitor’s sessions on a site.

  • The cookie will expire after 1 year and 1 month.

consent-policy:

  • Unclassified

  • /

  • The cookie will expire after 11 months.

server-session-bind:

  • Unclassified

  • /

  • The data will be deleted as soon as they are no longer needed for the processing purposes.

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Third Party Cookies (Type, Domain, Description, Retention Period)

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Google Maps:

  • Analytical

  • https://www.google.com/maps

  • This is an integrated map service.

  • The data will be deleted as soon as they are no longer needed for the processing purposes.

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9.4 Your Consent

On your first visit to our Website, you will be asked to accept non-essential cookies used by us. You can change the cookie settings for our Website at any time via the hyperlink at the bottom of our Website and thus withdraw your consent.

You can refuse or block cookies by changing the configuration parameters of your navigation system. Disabling cookies may mean that you will not be able to use certain functionalities of the Website.

For more information on how to set your browser, please refer to the following links:

 

Google Chrome

https://support.google.com/chrome/answer/95647?hl=en&sjid=12181039658259662986-EU 

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Safari

https://support.apple.com/kb/PH19214?locale=en_US

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Internet Explorer

https://support.microsoft.com/en-us/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d 

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Mozilla Firefox

https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox 

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Currently, some browsers offer a "do not track" or "DNT" option that sends a signal to the Websites visited to indicate a visitor's tracking preference. The third parties that place cookies on our Website may or may not respond to any such signals however.

Please note that changing the settings may cause a Website to not work as expected.

 

More information about cookies can also be found via the following link:

http://www.allaboutcookies.org/ 

 

More information about online behavioural advertising and online privacy can be found via the following link:

http://www.youronlinechoices.eu/

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